Top 10 Remote Work Software to Boost Productivity

W. Ting

/

10 mins

/

Updated

2 มิ.ย. 2568

For remote employees, using the right remote work tools can help you stay connected, organized, and productive no matter where you are. For remote employees, choosing the right remote work software can make all the difference. Whether you're managing projects, communicating with team members, or controlling remote systems, the tools you use can significantly impact your productivity.

In this blog post, we explore the best remote control software, project management tools, and communication apps to help you work efficiently from anywhere. Which one suits you the best? Which one is a must? Let's find out together.

What Software Do You Use for Remote Work? How to Choose the Right?

There's no single solution for remote work—the best tools for remote work depend on your team's specific needs. To build an efficient workflow, it's crucial to combine different software types that cover communication, task management, monitoring, and secure access.

Here are the most effective tools for team productivity, grouped by category:

  • Best Remote Access Software – DeskIn

This type of software allows you to remotely access your work computer from home, even if no one is on the other end. DeskIn is a top-rated choice, offering unattended remote access and fast connections. It also screen mirror your computer, or transfer files remotely, making it ideal for secure access and remote file management.

  • Best Remote Worker Monitoring Program – ActivTrak

Tools like ActivTrak help teams understand how work time is spent. They track productivity levels, detect bottlenecks, and generate detailed reports. These insights are especially valuable for managers aiming to improve accountability and output across distributed teams.

  • Best Project Management Tools – Toggl

This type of remote work software includes features like task planning, progress tracking, and team calendars. Toggl makes it easy to break down large projects into clear steps, assign responsibilities, and keep everyone aligned.

  • Best Communication & Collaboration Software – Microsoft Teams

Communication is key in remote setups. Microsoft Teams offers video conferencing, group chats, shared files, and app integrations—all in one place. It helps remote teams collaborate in real time, reducing delays and misunderstandings.

By selecting the right tools from each category, your remote team can stay connected, secure, and highly productive, no matter where each member works from.

Part 1. 3 Best Remote Access Software for Working

To access your work environment from anywhere, you need a reliable remote work app. In this section, we'll introduce the 3 best remote access software options that allow you to control office devices, retrieve files, and maintain full productivity, no matter where you're working from.

1. DeskIn – Secure, Smooth, Versatile Remote Desktop

Best for: Remote professionals needing to access multiple devices, distributed teams collaborating on visual projects, digital nomads working across various locations

DeskIn Remote Work Software

DeskIn is a powerful software to work remotely from home, offering a full-featured remote desktop and virtual workspace experience. With DeskIn, you can effortlessly access remote devices by connecting two computers.

Beyond basic control, DeskIn is built for remote team collaboration. It includes features like screen extension, screen projection, clipboard sharing, voice calls, annotations, and a built-in whiteboard that enables real-time brainstorming and visual teamwork—ideal for hybrid or distributed teams.

As a remote employee's PC setup solution, DeskIn supports Android, Windows, macOS, and iOS, ensuring seamless cross-platform access. Backed by over 200 global nodes, it delivers up to 4K display quality with latency under 40ms, providing a fast and responsive experience.

Security is also top-tier. DeskIn uses AES-256 encryption, allows password-protected wireless access, and offers screen-locking features to keep sessions private and safe. Whether you're managing a distributed team or working solo from home, DeskIn is one of the best remote work softwares to stay connected and productive.

👉 Click here to download DeskIn

Related:

2. TeamViewer – Solid Remote Support Solution for Teams

Best for: IT support agents assisting clients remotely, freelancers working from home on a laptop, small teams needing fast file transfers across devices

TeamViewer Remote Work Software

TeamViewer is a reliable work-from-home productivity tool that allows users to remotely connect to another PC with ease. It supports all major platforms and works even without an account, making it perfect for assisting non-technical users. Its standout feature is file transfer: you can drag and drop multiple large files (2–5GB) with no size limits, fast speeds (up to 20MB/s), and auto resume if disconnected.

However, its business pricing may be a barrier for startups, nonprofits, or small teams with light usage. While it's free for personal use, professional plans are costly, making DeskIn and other alternatives more practical for occasional remote collaboration.

3. Chrome Remote Desktop – Free & Lightweight Tool for Basic Remote Use

Best for: Budget-conscious startups using Microsoft Teams, educators, and short-term collaborators needing occasional remote access

Chrome Remote Work Software

Chrome Remote Desktop is a free work-from-home software ideal for users who just need basic remote control without complex collaboration. As part of Google's remote working technology suite, it works across Windows, macOS, Linux, ChromeOS, Android, and iOS. It's easy to set up—just install a Chrome extension on the host device—and supports stable, cross-platform access in BYOD environments.

However, it lacks built-in chat and drag-and-drop file transfers, making it unsuitable for teams needing richer interaction. If you require frequent file sharing or multi-device control, a more complete solution like DeskIn would be a better fit.

Part 2. 1 Remote Worker Monitoring Program for Teams

Beyond remote access tools, teams also need remote employee management software to track productivity, ensure accountability, and support performance reviews. Next, we introduce a powerful software to manage remote employees effectively.

4. ActivTrak – Monitor Employees By Tracking Time & Activity

Best for: Team leaders and HR managing remote or hybrid teams who want to quantify productivity and improve time management without intrusive surveillance

 ActivTrak Remote Workforce Monitoring Software

ActivTrak is a remote workforce management software ideal for teams using Microsoft Teams but needing deeper insights into employee time use, tool preferences, and focus. It helps managers identify low-efficiency projects or team members through data-driven analysis, enabling resource optimization and employee coaching rather than simple monitoring. Compatible with Windows, macOS, and available as a Chrome extension, it fits modern remote work environments well.

With its intuitive interface and easy deployment, ActivTrak excels as a work-from-home monitoring software that balances productivity tracking with employee privacy. Although some initial setup is needed to define productivity metrics and screenshots lack OCR support, it remains a top choice for managers seeking actionable insights without intrusive surveillance.

Part 3. 3 Project Management Tools for Remote Teams

To boost remote work productivity, having the right project management tools is essential for organizing tasks and aligning team efforts. Next, we highlight three top solutions that help enterprises excel in work from home for enterprise scenarios.

5. Toggl – Increase Remote Work Productivity

Best for: freelancers tracking billable hours, remote teams analyzing productivity, or anyone wanting to reduce time wasted on unproductive tasks

Toggl Remote Time Tracking Software

If you are looking for an intuitive way to track time, Toggl is a great option. It works on desktops, mobiles, and browsers, so you can log hours whether you are at your desk or on the go. The one-click timer allows you to effortlessly start and stop tasks without distractions, making it a valuable choice for tracking freelance projects.

What makes Toggl stand out is that it can turn your tracked time into clear reports, helping you see where your hours go. This is great for improving productivity or billing clients accurately. Also, it integrates with tools like Asana and Trello, so time logs can be easily synced with your project management workflow.

To boost productivity and help you maintain mental clarity, Toggl also supports the Pomodoro Technique. It can help you stay focused during work sessions and fully enjoy the regular breaks.

6. Hive – Centralized Project Planning for Remote Teams

Best for: remote teams needing flexible project views, freelancers tracking billable hours

Hive Remote Work Management Software

Hive is a flexible project management tool for remote teams. Unlike basic to-do apps, it offers multiple views, such as Kanban boards, Gantt charts, Timeline, Table, and calendars. So you can track work the way you like. It also has a built-in timer to help log hours without switching apps, which helps to check work efficiency and save time on client reports.

Moreover, there are a lot of add-ons available for you to streamline your workflow. The Analytics add-on shows progress trends and brings information from the work done in Hive, especially useful for spotting bottlenecks. In addition, this remote work software also integrates with many tools like GitHub, Microsoft Teams, and Zoom. This feature lets you easily launch meetings or start another task directly from a task. Hive is one of the best remote IT support softwares.

7. Asana – Flexible Work-from-Home Task Coordination

Best for: Product, operations, and marketing teams that rely on clear project milestones and collaborative workflows; project managers in SMBs who need to assign and track tasks efficiently; and cross-departmental groups seeking a unified, visual workspace

Asana Remote Work Management Software

Asana is a versatile remote work productivity tracker designed to streamline task and project management for teams working from home. Its clean interface and intuitive design make it easy for users, even without a project management background, to quickly organize tasks and monitor progress. The platform supports Windows, macOS, and mobile devices, and integrates well with Microsoft Teams, Slack, Gmail, and Outlook, enabling smooth collaboration across tools.

With flexible task views such as lists, boards, and timelines, Asana adapts to different team workflows and project complexities. It offers automation and dependency settings for advanced project planning, plus extensive third-party integrations to close the work loop. However, it lacks built-in time tracking, requiring external plugins, and some features are limited in the free version. Despite occasional complexity for new users, Asana remains a top choice for enhancing remote team coordination.

Part 4. 3 Communication & Collaboration Softwares for Meeting

Effective communication is the backbone of any successful remote team. In this section, we'll introduce three essential communication and collaboration software for meetings that help distributed teams stay connected, aligned, and productive, whether for daily check-ins or enterprise-level coordination.

8. Microsoft Teams – Enterprise-Grade Remote Communication Hub

Best for: manages complex projects across multiple teams, document-intensive teams

Microsoft Teams Remote Work Tool

Microsoft Teams has proven to be more than just another messaging app. It's a digital office where communication naturally flows into collaboration. The instant messaging works seamlessly, whether you're sending quick updates to colleagues or sharing project files. You could remotely access Windows from devices. What stands out is how video meetings transition effortlessly into document collaboration. You can start a call, share screens to review materials, then jump straight into live-editing the same PowerPoint deck together.

The deep integration with Microsoft 365 also enhances teamwork. You can co-edit Word documents and Excel sheets in real-time with remote teammates, seeing their cursors and changes appear instantly. It is also capable of connecting other tools, like pulling in Dropbox files or Salesforce data. This integration can eliminate the effort of switching between apps and searching for files.

9. Zoom – Reliable Video Conferencing Tool for Small Teams

Best for: large webinars, interactive workshops, quick team check-ins

Zoom Remote Work Software

Zoom is a popular video conferencing tool for remote teams. It makes real-time communication easy. You can schedule meetings and add them to your calendar. With only one click, you can start an instant meeting. During calls, you can share your screen, chat, or split into breakout rooms for smaller discussions. Using Zoom, you can extend your screen.

Zoom also offers polls and analytics to keep meetings engaging and track insights. Whether you need a quick one-on-one call or a large webinar, Zoom adapts to your needs. Its reliable performance supports clear audio and video, even with many attendees.

10. Dropbox – Store & Share Files Online with Team Members

✏️ Best for: remote teams sharing large files, freelancers needing access across devices, or anyone who wants organized, secure document storage.

 Dropbox Remote Work Software

Dropbox is a cloud storage tool that makes remote file sharing simple. You can upload documents, spreadsheets, and other files, then access them from any device. It is a helpful tool for collaborating with teammates. You can edit the same design files without emailing versions back and forth.

With Dropbox, files can sync automatically across your devices, so you always have the latest copy. Once you have backed up a file on your desktop, you can view it via the mobile app. Plus, to keep files secure, Dropbox applies industry-leading encryption and lets you choose to send a link with view-only or edit permissions. Dropbox is one of the best secure remote desktops.

FAQs about Remote Work Software

Which software is best for remote work?

The best remote work software depends on your team's needs. For secure remote access, DeskIn stands out with smooth cross-platform control and built-in collaboration tools. To monitor team performance, ActivTrak provides detailed activity insights. For managing tasks and deadlines, Toggl offers intuitive project tracking. For meetings and daily syncs, Microsoft Teams delivers robust communication features.

What is the best software for data security for remote employees?

1Password is a leading password manager that helps remote teams securely store and share login credentials, credit cards, and confidential notes. It simplifies access control across tools while using end-to-end encryption, making it an essential layer of protection for remote employees working with sensitive information.

What other remote work software do you need?

Beyond access and communication, remote teams also benefit from tools for collaboration and ideation. Google Drive enables real-time document editing, cloud storage, and seamless file sharing. For visual collaboration, Miro provides a virtual whiteboard perfect for brainstorming, mapping workflows, and running engaging remote meetings.

Summary

Choosing the right Remote Work Software is key to maintaining productivity, collaboration, and visibility across distributed teams. From remote access tools and employee monitoring programs to project management platforms and communication apps, each category serves a specific purpose in supporting efficient work-from-home operations. By understanding your team's needs—be it secure access, performance tracking, task coordination, or virtual meetings—you can build a reliable remote tech stack.

Among the tools covered, DeskIn is especially worth considering for teams that need more than just basic access. It not only allows secure remote control of devices and file transfers but also supports screen extension, screen casting, whiteboarding, voice calls, annotation, and clipboard sharing—all in one platform. Whether you're troubleshooting, collaborating, or managing projects, DeskIn offers a comprehensive and user-friendly solution for modern remote teams. Hurry up to download DeskIn and simplify your workflow!

👉 Click here to download DeskIn

For remote employees, using the right remote work tools can help you stay connected, organized, and productive no matter where you are. For remote employees, choosing the right remote work software can make all the difference. Whether you're managing projects, communicating with team members, or controlling remote systems, the tools you use can significantly impact your productivity.

In this blog post, we explore the best remote control software, project management tools, and communication apps to help you work efficiently from anywhere. Which one suits you the best? Which one is a must? Let's find out together.

What Software Do You Use for Remote Work? How to Choose the Right?

There's no single solution for remote work—the best tools for remote work depend on your team's specific needs. To build an efficient workflow, it's crucial to combine different software types that cover communication, task management, monitoring, and secure access.

Here are the most effective tools for team productivity, grouped by category:

  • Best Remote Access Software – DeskIn

This type of software allows you to remotely access your work computer from home, even if no one is on the other end. DeskIn is a top-rated choice, offering unattended remote access and fast connections. It also screen mirror your computer, or transfer files remotely, making it ideal for secure access and remote file management.

  • Best Remote Worker Monitoring Program – ActivTrak

Tools like ActivTrak help teams understand how work time is spent. They track productivity levels, detect bottlenecks, and generate detailed reports. These insights are especially valuable for managers aiming to improve accountability and output across distributed teams.

  • Best Project Management Tools – Toggl

This type of remote work software includes features like task planning, progress tracking, and team calendars. Toggl makes it easy to break down large projects into clear steps, assign responsibilities, and keep everyone aligned.

  • Best Communication & Collaboration Software – Microsoft Teams

Communication is key in remote setups. Microsoft Teams offers video conferencing, group chats, shared files, and app integrations—all in one place. It helps remote teams collaborate in real time, reducing delays and misunderstandings.

By selecting the right tools from each category, your remote team can stay connected, secure, and highly productive, no matter where each member works from.

Part 1. 3 Best Remote Access Software for Working

To access your work environment from anywhere, you need a reliable remote work app. In this section, we'll introduce the 3 best remote access software options that allow you to control office devices, retrieve files, and maintain full productivity, no matter where you're working from.

1. DeskIn – Secure, Smooth, Versatile Remote Desktop

Best for: Remote professionals needing to access multiple devices, distributed teams collaborating on visual projects, digital nomads working across various locations

DeskIn Remote Work Software

DeskIn is a powerful software to work remotely from home, offering a full-featured remote desktop and virtual workspace experience. With DeskIn, you can effortlessly access remote devices by connecting two computers.

Beyond basic control, DeskIn is built for remote team collaboration. It includes features like screen extension, screen projection, clipboard sharing, voice calls, annotations, and a built-in whiteboard that enables real-time brainstorming and visual teamwork—ideal for hybrid or distributed teams.

As a remote employee's PC setup solution, DeskIn supports Android, Windows, macOS, and iOS, ensuring seamless cross-platform access. Backed by over 200 global nodes, it delivers up to 4K display quality with latency under 40ms, providing a fast and responsive experience.

Security is also top-tier. DeskIn uses AES-256 encryption, allows password-protected wireless access, and offers screen-locking features to keep sessions private and safe. Whether you're managing a distributed team or working solo from home, DeskIn is one of the best remote work softwares to stay connected and productive.

👉 Click here to download DeskIn

Related:

2. TeamViewer – Solid Remote Support Solution for Teams

Best for: IT support agents assisting clients remotely, freelancers working from home on a laptop, small teams needing fast file transfers across devices

TeamViewer Remote Work Software

TeamViewer is a reliable work-from-home productivity tool that allows users to remotely connect to another PC with ease. It supports all major platforms and works even without an account, making it perfect for assisting non-technical users. Its standout feature is file transfer: you can drag and drop multiple large files (2–5GB) with no size limits, fast speeds (up to 20MB/s), and auto resume if disconnected.

However, its business pricing may be a barrier for startups, nonprofits, or small teams with light usage. While it's free for personal use, professional plans are costly, making DeskIn and other alternatives more practical for occasional remote collaboration.

3. Chrome Remote Desktop – Free & Lightweight Tool for Basic Remote Use

Best for: Budget-conscious startups using Microsoft Teams, educators, and short-term collaborators needing occasional remote access

Chrome Remote Work Software

Chrome Remote Desktop is a free work-from-home software ideal for users who just need basic remote control without complex collaboration. As part of Google's remote working technology suite, it works across Windows, macOS, Linux, ChromeOS, Android, and iOS. It's easy to set up—just install a Chrome extension on the host device—and supports stable, cross-platform access in BYOD environments.

However, it lacks built-in chat and drag-and-drop file transfers, making it unsuitable for teams needing richer interaction. If you require frequent file sharing or multi-device control, a more complete solution like DeskIn would be a better fit.

Part 2. 1 Remote Worker Monitoring Program for Teams

Beyond remote access tools, teams also need remote employee management software to track productivity, ensure accountability, and support performance reviews. Next, we introduce a powerful software to manage remote employees effectively.

4. ActivTrak – Monitor Employees By Tracking Time & Activity

Best for: Team leaders and HR managing remote or hybrid teams who want to quantify productivity and improve time management without intrusive surveillance

 ActivTrak Remote Workforce Monitoring Software

ActivTrak is a remote workforce management software ideal for teams using Microsoft Teams but needing deeper insights into employee time use, tool preferences, and focus. It helps managers identify low-efficiency projects or team members through data-driven analysis, enabling resource optimization and employee coaching rather than simple monitoring. Compatible with Windows, macOS, and available as a Chrome extension, it fits modern remote work environments well.

With its intuitive interface and easy deployment, ActivTrak excels as a work-from-home monitoring software that balances productivity tracking with employee privacy. Although some initial setup is needed to define productivity metrics and screenshots lack OCR support, it remains a top choice for managers seeking actionable insights without intrusive surveillance.

Part 3. 3 Project Management Tools for Remote Teams

To boost remote work productivity, having the right project management tools is essential for organizing tasks and aligning team efforts. Next, we highlight three top solutions that help enterprises excel in work from home for enterprise scenarios.

5. Toggl – Increase Remote Work Productivity

Best for: freelancers tracking billable hours, remote teams analyzing productivity, or anyone wanting to reduce time wasted on unproductive tasks

Toggl Remote Time Tracking Software

If you are looking for an intuitive way to track time, Toggl is a great option. It works on desktops, mobiles, and browsers, so you can log hours whether you are at your desk or on the go. The one-click timer allows you to effortlessly start and stop tasks without distractions, making it a valuable choice for tracking freelance projects.

What makes Toggl stand out is that it can turn your tracked time into clear reports, helping you see where your hours go. This is great for improving productivity or billing clients accurately. Also, it integrates with tools like Asana and Trello, so time logs can be easily synced with your project management workflow.

To boost productivity and help you maintain mental clarity, Toggl also supports the Pomodoro Technique. It can help you stay focused during work sessions and fully enjoy the regular breaks.

6. Hive – Centralized Project Planning for Remote Teams

Best for: remote teams needing flexible project views, freelancers tracking billable hours

Hive Remote Work Management Software

Hive is a flexible project management tool for remote teams. Unlike basic to-do apps, it offers multiple views, such as Kanban boards, Gantt charts, Timeline, Table, and calendars. So you can track work the way you like. It also has a built-in timer to help log hours without switching apps, which helps to check work efficiency and save time on client reports.

Moreover, there are a lot of add-ons available for you to streamline your workflow. The Analytics add-on shows progress trends and brings information from the work done in Hive, especially useful for spotting bottlenecks. In addition, this remote work software also integrates with many tools like GitHub, Microsoft Teams, and Zoom. This feature lets you easily launch meetings or start another task directly from a task. Hive is one of the best remote IT support softwares.

7. Asana – Flexible Work-from-Home Task Coordination

Best for: Product, operations, and marketing teams that rely on clear project milestones and collaborative workflows; project managers in SMBs who need to assign and track tasks efficiently; and cross-departmental groups seeking a unified, visual workspace

Asana Remote Work Management Software

Asana is a versatile remote work productivity tracker designed to streamline task and project management for teams working from home. Its clean interface and intuitive design make it easy for users, even without a project management background, to quickly organize tasks and monitor progress. The platform supports Windows, macOS, and mobile devices, and integrates well with Microsoft Teams, Slack, Gmail, and Outlook, enabling smooth collaboration across tools.

With flexible task views such as lists, boards, and timelines, Asana adapts to different team workflows and project complexities. It offers automation and dependency settings for advanced project planning, plus extensive third-party integrations to close the work loop. However, it lacks built-in time tracking, requiring external plugins, and some features are limited in the free version. Despite occasional complexity for new users, Asana remains a top choice for enhancing remote team coordination.

Part 4. 3 Communication & Collaboration Softwares for Meeting

Effective communication is the backbone of any successful remote team. In this section, we'll introduce three essential communication and collaboration software for meetings that help distributed teams stay connected, aligned, and productive, whether for daily check-ins or enterprise-level coordination.

8. Microsoft Teams – Enterprise-Grade Remote Communication Hub

Best for: manages complex projects across multiple teams, document-intensive teams

Microsoft Teams Remote Work Tool

Microsoft Teams has proven to be more than just another messaging app. It's a digital office where communication naturally flows into collaboration. The instant messaging works seamlessly, whether you're sending quick updates to colleagues or sharing project files. You could remotely access Windows from devices. What stands out is how video meetings transition effortlessly into document collaboration. You can start a call, share screens to review materials, then jump straight into live-editing the same PowerPoint deck together.

The deep integration with Microsoft 365 also enhances teamwork. You can co-edit Word documents and Excel sheets in real-time with remote teammates, seeing their cursors and changes appear instantly. It is also capable of connecting other tools, like pulling in Dropbox files or Salesforce data. This integration can eliminate the effort of switching between apps and searching for files.

9. Zoom – Reliable Video Conferencing Tool for Small Teams

Best for: large webinars, interactive workshops, quick team check-ins

Zoom Remote Work Software

Zoom is a popular video conferencing tool for remote teams. It makes real-time communication easy. You can schedule meetings and add them to your calendar. With only one click, you can start an instant meeting. During calls, you can share your screen, chat, or split into breakout rooms for smaller discussions. Using Zoom, you can extend your screen.

Zoom also offers polls and analytics to keep meetings engaging and track insights. Whether you need a quick one-on-one call or a large webinar, Zoom adapts to your needs. Its reliable performance supports clear audio and video, even with many attendees.

10. Dropbox – Store & Share Files Online with Team Members

✏️ Best for: remote teams sharing large files, freelancers needing access across devices, or anyone who wants organized, secure document storage.

 Dropbox Remote Work Software

Dropbox is a cloud storage tool that makes remote file sharing simple. You can upload documents, spreadsheets, and other files, then access them from any device. It is a helpful tool for collaborating with teammates. You can edit the same design files without emailing versions back and forth.

With Dropbox, files can sync automatically across your devices, so you always have the latest copy. Once you have backed up a file on your desktop, you can view it via the mobile app. Plus, to keep files secure, Dropbox applies industry-leading encryption and lets you choose to send a link with view-only or edit permissions. Dropbox is one of the best secure remote desktops.

FAQs about Remote Work Software

Which software is best for remote work?

The best remote work software depends on your team's needs. For secure remote access, DeskIn stands out with smooth cross-platform control and built-in collaboration tools. To monitor team performance, ActivTrak provides detailed activity insights. For managing tasks and deadlines, Toggl offers intuitive project tracking. For meetings and daily syncs, Microsoft Teams delivers robust communication features.

What is the best software for data security for remote employees?

1Password is a leading password manager that helps remote teams securely store and share login credentials, credit cards, and confidential notes. It simplifies access control across tools while using end-to-end encryption, making it an essential layer of protection for remote employees working with sensitive information.

What other remote work software do you need?

Beyond access and communication, remote teams also benefit from tools for collaboration and ideation. Google Drive enables real-time document editing, cloud storage, and seamless file sharing. For visual collaboration, Miro provides a virtual whiteboard perfect for brainstorming, mapping workflows, and running engaging remote meetings.

Summary

Choosing the right Remote Work Software is key to maintaining productivity, collaboration, and visibility across distributed teams. From remote access tools and employee monitoring programs to project management platforms and communication apps, each category serves a specific purpose in supporting efficient work-from-home operations. By understanding your team's needs—be it secure access, performance tracking, task coordination, or virtual meetings—you can build a reliable remote tech stack.

Among the tools covered, DeskIn is especially worth considering for teams that need more than just basic access. It not only allows secure remote control of devices and file transfers but also supports screen extension, screen casting, whiteboarding, voice calls, annotation, and clipboard sharing—all in one platform. Whether you're troubleshooting, collaborating, or managing projects, DeskIn offers a comprehensive and user-friendly solution for modern remote teams. Hurry up to download DeskIn and simplify your workflow!

👉 Click here to download DeskIn

Play x Work
All at Once

1111 Best Deal 25% OFF

1111 Best Deal 25% OFF

DeskIn Remote Game

only $14.32 USD 🎉 Limited on July 16-31

Add promo code: deskinsummer1

Yearly Plan

Gaming Plan $8.13/Month

Performance Plan $12.5/Month
👉 Use Promo Code [DESKIN25]

& Enjoy Premium Features

Yearly Plan

🎮 Gaming Plan $8.13/Month 🚀Performance Plan $12.5/Month
👉 Use Promo Code [DESKIN25] & Enjoy Premium Features

Top 10 Remote Work Software to Boost Productivity
Top 10 Remote Work Software to Boost Productivity
Top 10 Remote Work Software to Boost Productivity

Table of Contents

1111 Best Deal 25% OFF

Yearly Plan

Gaming Plan $8.13/Month

Performance Plan $12.5/Month
👉 Use Promo Code [DESKIN25]

& Enjoy Premium Features

What’s next?

iPhone Screen Mirroring Output Not Found?

PRODUCTIVITY

iPhone Screen Mirroring Output Not Found? Causes and Complete Fixes

When you try to cast your iPhone screen to a TV or computer but see the message “Screen Mirroring Output Not Found,” it can be frustrating. Many users report that the screen mirroring button doesn’t appear in Control Center or that their iPhone says “No Device Found.” This is a common iPhone screen mirroring output issue — usually related to network connection, device compatibility, or iOS version changes.

Before troubleshooting, let’s clarify what AirPlay is: it’s Apple’s wireless display technology that allows you to mirror your iPhone screen to a TV or Mac to share videos, photos, or presentations. However, if you’re using an iPhone 16 or older model, system setting changes might cause your iPhone to fail in finding available devices for mirroring.

This article will walk you through all the possible causes and fixes — whether you’re trying to connect wirelessly via Wi-Fi or mirror your iPad to a computer — and introduce DeskIn, the ultimate alternative tool that helps you complete screen mirroring smoothly.

Common Reasons Why iPhone Screen Mirroring Output Can’t Be Found

When mirroring your iPhone screen to a TV or Mac, if you see messages like “Unable to connect” or “No device found,” it usually means AirPlay or the network environment has encountered a problem. Common reasons include a missing mirroring button in Control Center, unsupported devices, or AirPlay connection issues with your TV.

Some users also notice lagging or the “spinning” issue when mirroring to a Mac, or even messages like “Mac screen mirroring output not found.” These often relate to firewall settings, Wi-Fi interference, or outdated iOS versions. If AirPlay can’t find your device or the connection keeps failing, keep reading — we’ll cover each cause and its solution in detail.

1. No Screen Mirroring Button in Control Center

If the screen mirroring button doesn’t appear in Control Center, the feature may not be enabled. Go to Settings > Control Center > Customize Controls and manually add “Screen Mirroring.” This solves the issue of iPhone screen mirroring settings not showing up.

For more details on controlling your Mac, see our guide:
How to Control a Mac Remotely with an iPhone – Full Step-by-Step Tutorial!

2. No Available Devices Found

If AirPlay can’t detect your TV or other devices, it’s often because they aren’t on the same Wi-Fi network or AirPlay isn’t enabled on the target device. Ensure your TV supports AirPlay and that your iPhone, TV, Mac, or Apple TV are all connected to the same Wi-Fi network to complete mirroring successfully.

Device Does Not Support AirPlay

If your iPhone can’t find a screen mirroring output, it could be due to device incompatibility. Below are common cases and recommendations:

  • iPhone 15 / 14 / 13 Series: Supports AirPlay 2, compatible with most smart TVs (Samsung, LG, Sony, etc.).

  • iPhone 12 / 11 / XS / XR Series: Requires iOS 16 or above and must be connected to the same Wi-Fi network; otherwise, devices may not appear.

  • iPhone 8 / 7 / 6 Series: Some newer TVs use protocols unsupported by older iPhones. Use a Lightning-to-HDMI cable or a third-party app like DeskIn.

  • Recommended Smart TV Brands: Samsung, LG, Sony, Panasonic, and Philips support AirPlay 2. Some lower-end models require manually enabling “AirPlay” or “Screen Mirroring.”

If you’re using an older iPhone or a non-AirPlay TV, switch to DeskIn — it allows cross-platform screen casting without being on the same network and with lower latency.

4. Outdated iOS or Device Malfunction

If your iPhone 16 can’t find a mirroring output, the issue might be an outdated iOS or a device error. Go to Settings > General > Software Update to check for updates. If the issue persists after updating, restart your iPhone or reset network settings to rule out system malfunctions.

5. Network Interference or Firewall Blocking

If AirPlay fails to connect, your router, firewall, or antivirus software might be blocking the connection. Ensure both devices are on the same Wi-Fi network, then temporarily disable firewall or security software and try again.

If problems persist, switch to DeskIn, a remote collaboration tool that bypasses network restrictions and mirrors your iPhone screen to a Mac or TV — stably and smoothly, without lag or disconnection.

How to Fix the “iPhone Screen Mirroring Output Not Found” Issue

If your iPhone can’t find a mirroring output or keeps failing to connect, don’t panic — this usually isn’t a hardware issue. Follow these troubleshooting steps: restart both devices, verify they’re on the same Wi-Fi, re-add “Screen Mirroring” in Control Center, enable AirPlay, update iOS, and check firewall permissions.

If your iPhone or iPad shows no signal even when connected via HDMI, use DeskIn — a wireless projection tool that easily mirrors your iPhone to a computer or iPad.

1. Restart Devices

When you encounter the “Screen Mirroring Output Not Found” message, the simplest and most effective first step is to restart your iPhone and your TV, Mac, or projector. Rebooting clears temporary system errors, refreshes Wi-Fi and AirPlay connections, and solves most display issues. Then test screen mirroring again.

2. Ensure Devices Are on the Same Wi-Fi

If AirPlay can’t detect your TV or compatible display, ensure your iPhone and receiving device are connected to the same Wi-Fi network. AirPlay only works over a shared local network. Even if one device is on 5GHz and the other on 2.4GHz, they might fail to connect. Try reconnecting or resetting your router.

3. Re-add Screen Mirroring Option in Control Center

After certain iOS updates, users may notice the screen mirroring button disappears. Go to Settings > Control Center > Customize Controls, then re-add “Screen Mirroring.” This restores the quick-cast shortcut, allowing you to mirror your iPhone screen to a Mac, iPad, or TV instantly.

4. Enable AirPlay on the Receiving Device

Knowing what AirPlay is helps: it’s Apple’s wireless display protocol that sends your iPhone screen to a TV or Apple TV. If AirPlay isn’t enabled on the receiving end, your iPhone won’t detect it. Open your TV or Apple TV settings to enable AirPlay and ensure both devices share the same network.

5. Update iOS

If you’re using an older iOS version, check for updates. Outdated systems may cause “iPhone 16 Screen Mirroring Output Not Found” or unstable connections. Go to Settings > General > Software Update, then install the latest version to fix compatibility and improve AirPlay performance.

6. Check Firewall Settings

If AirPlay still can’t connect, a firewall or security program might be blocking communication. Temporarily disable your computer or router’s firewall for testing, or add AirPlay as an allowed app. Make sure ports TCP 7000–7100 are open so your iPhone can detect the receiving device.

Still Can’t Fix It? Try the Ultimate Solution: DeskIn

deskin iPhone screen share

If none of the above methods work and you still can’t mirror your iPhone screen to your TV or computer, it’s time for a more stable solution — DeskIn.

Often called the best iPhone remote access tool, DeskIn easily mirrors your iPhone screen to MacBook, Windows PC, or other devices — without depending on AirPlay or specific network conditions. It delivers Apple TV–level image quality with ultra-low latency, perfect for meetings, gaming, or multi-screen workflows.

DeskIn Key Features:

  • Ultra HD Quality: Supports up to 4K 60FPS and 2K 144FPS for crisp, fluid visuals.

  • Ultra-Low Latency: Less than 40ms, enabling real-time interaction without lag.

  • Cross-Platform Support: Works on Windows, macOS, iOS, Android, and even the web.

  • Full Mobile Control: Lets you both mirror your phone to your computer and remotely control your PC from your phone.

  • Feature-Rich Free Plan: Includes screen projection, voice chat, and file transfer at no cost.

  • Fast and Stable Connection: 200+ global acceleration nodes automatically select the best route for uninterrupted performance.

Whether you’re remotely operating a Mac or sharing screens across devices, DeskIn provides smooth, wireless transmission — the most flexible and efficient AirPlay alternative available today.

How to Use DeskIn for iPhone Screen Mirroring

To mirror your iPhone to a Windows PC, MacBook, iPad, or Android device, there’s no need to rely on AirPlay. DeskIn lets you complete the connection quickly across platforms.

Steps:

  1. Download & Log In: Install DeskIn on both your iPhone and computer (e.g., MacBook). Sign up and log in.

    free download DeskIn
  2. Connect & Mirror: Open DeskIn on your Mac, click “Mirror / Extend Screen,” then scan the QR code using your iPhone.

    use deskin to screen mirroring
  3. Start Mirroring: Tap “Start Projection” to instantly display your iPhone screen on your computer.

    start mirroring iphone via deskin

You can also check out these related guides:

Common Questions About Apple Screen Mirroring

1. Why can’t my iPhone mirror its screen?

Common reasons include unstable Wi-Fi, unsupported devices, or blocked connections by firewalls. If your iPhone can’t find any mirroring output, restart both devices and ensure they’re on the same network. If that fails, use DeskIn, which supports wireless mirroring to Mac, PC, iPad, and Android.

2. Where is the iPhone screen mirroring option?

Open Control Center and tap Screen Mirroring (or “Screen Cast” on some iOS versions). If it’s missing, go to Settings > Control Center and add it manually. This function works with Apple TV or AirPlay-enabled smart TVs.

3. Why can’t AirPlay connect to my TV?

If AirPlay shows “No Device Found,” ensure your TV and iPhone share the same Wi-Fi and that your software is up to date.

4. How can I mirror my iPhone to a TV?

You can use AirPlay, an HDMI adapter, or third-party apps. If your iPhone-to-HDMI connection doesn’t respond, try using an official Lightning adapter. For wireless projection to computers or tablets, DeskIn lets you mirror iPhone → PC → iPad easily — without cables.

Conclusion: Fix iPhone Screen Mirroring Output Issues for a Smoother Casting Experience

When you encounter issues like “iPhone Screen Mirroring Output Not Found,” “AirPlay Connection Failed,” or “Unable to Connect,” most can be solved by restarting devices, checking the Wi-Fi network, and updating iOS.

If none of these work, your device may be incompatible or limited by AirPlay restrictions. In that case, try DeskIn, which makes iPhone-to-computer projection effortless. DeskIn not only supports cross-platform connections with low latency but also works stably even without an internet connection — making it a more flexible and seamless alternative to AirPlay.

Download DeskIn now and experience smoother, more reliable iPhone screen mirroring!

free download DeskIn
iPhone Screen Mirroring Output Not Found?

PRODUCTIVITY

iPhone Screen Mirroring Output Not Found? Causes and Complete Fixes

When you try to cast your iPhone screen to a TV or computer but see the message “Screen Mirroring Output Not Found,” it can be frustrating. Many users report that the screen mirroring button doesn’t appear in Control Center or that their iPhone says “No Device Found.” This is a common iPhone screen mirroring output issue — usually related to network connection, device compatibility, or iOS version changes.

Before troubleshooting, let’s clarify what AirPlay is: it’s Apple’s wireless display technology that allows you to mirror your iPhone screen to a TV or Mac to share videos, photos, or presentations. However, if you’re using an iPhone 16 or older model, system setting changes might cause your iPhone to fail in finding available devices for mirroring.

This article will walk you through all the possible causes and fixes — whether you’re trying to connect wirelessly via Wi-Fi or mirror your iPad to a computer — and introduce DeskIn, the ultimate alternative tool that helps you complete screen mirroring smoothly.

Common Reasons Why iPhone Screen Mirroring Output Can’t Be Found

When mirroring your iPhone screen to a TV or Mac, if you see messages like “Unable to connect” or “No device found,” it usually means AirPlay or the network environment has encountered a problem. Common reasons include a missing mirroring button in Control Center, unsupported devices, or AirPlay connection issues with your TV.

Some users also notice lagging or the “spinning” issue when mirroring to a Mac, or even messages like “Mac screen mirroring output not found.” These often relate to firewall settings, Wi-Fi interference, or outdated iOS versions. If AirPlay can’t find your device or the connection keeps failing, keep reading — we’ll cover each cause and its solution in detail.

1. No Screen Mirroring Button in Control Center

If the screen mirroring button doesn’t appear in Control Center, the feature may not be enabled. Go to Settings > Control Center > Customize Controls and manually add “Screen Mirroring.” This solves the issue of iPhone screen mirroring settings not showing up.

For more details on controlling your Mac, see our guide:
How to Control a Mac Remotely with an iPhone – Full Step-by-Step Tutorial!

2. No Available Devices Found

If AirPlay can’t detect your TV or other devices, it’s often because they aren’t on the same Wi-Fi network or AirPlay isn’t enabled on the target device. Ensure your TV supports AirPlay and that your iPhone, TV, Mac, or Apple TV are all connected to the same Wi-Fi network to complete mirroring successfully.

Device Does Not Support AirPlay

If your iPhone can’t find a screen mirroring output, it could be due to device incompatibility. Below are common cases and recommendations:

  • iPhone 15 / 14 / 13 Series: Supports AirPlay 2, compatible with most smart TVs (Samsung, LG, Sony, etc.).

  • iPhone 12 / 11 / XS / XR Series: Requires iOS 16 or above and must be connected to the same Wi-Fi network; otherwise, devices may not appear.

  • iPhone 8 / 7 / 6 Series: Some newer TVs use protocols unsupported by older iPhones. Use a Lightning-to-HDMI cable or a third-party app like DeskIn.

  • Recommended Smart TV Brands: Samsung, LG, Sony, Panasonic, and Philips support AirPlay 2. Some lower-end models require manually enabling “AirPlay” or “Screen Mirroring.”

If you’re using an older iPhone or a non-AirPlay TV, switch to DeskIn — it allows cross-platform screen casting without being on the same network and with lower latency.

4. Outdated iOS or Device Malfunction

If your iPhone 16 can’t find a mirroring output, the issue might be an outdated iOS or a device error. Go to Settings > General > Software Update to check for updates. If the issue persists after updating, restart your iPhone or reset network settings to rule out system malfunctions.

5. Network Interference or Firewall Blocking

If AirPlay fails to connect, your router, firewall, or antivirus software might be blocking the connection. Ensure both devices are on the same Wi-Fi network, then temporarily disable firewall or security software and try again.

If problems persist, switch to DeskIn, a remote collaboration tool that bypasses network restrictions and mirrors your iPhone screen to a Mac or TV — stably and smoothly, without lag or disconnection.

How to Fix the “iPhone Screen Mirroring Output Not Found” Issue

If your iPhone can’t find a mirroring output or keeps failing to connect, don’t panic — this usually isn’t a hardware issue. Follow these troubleshooting steps: restart both devices, verify they’re on the same Wi-Fi, re-add “Screen Mirroring” in Control Center, enable AirPlay, update iOS, and check firewall permissions.

If your iPhone or iPad shows no signal even when connected via HDMI, use DeskIn — a wireless projection tool that easily mirrors your iPhone to a computer or iPad.

1. Restart Devices

When you encounter the “Screen Mirroring Output Not Found” message, the simplest and most effective first step is to restart your iPhone and your TV, Mac, or projector. Rebooting clears temporary system errors, refreshes Wi-Fi and AirPlay connections, and solves most display issues. Then test screen mirroring again.

2. Ensure Devices Are on the Same Wi-Fi

If AirPlay can’t detect your TV or compatible display, ensure your iPhone and receiving device are connected to the same Wi-Fi network. AirPlay only works over a shared local network. Even if one device is on 5GHz and the other on 2.4GHz, they might fail to connect. Try reconnecting or resetting your router.

3. Re-add Screen Mirroring Option in Control Center

After certain iOS updates, users may notice the screen mirroring button disappears. Go to Settings > Control Center > Customize Controls, then re-add “Screen Mirroring.” This restores the quick-cast shortcut, allowing you to mirror your iPhone screen to a Mac, iPad, or TV instantly.

4. Enable AirPlay on the Receiving Device

Knowing what AirPlay is helps: it’s Apple’s wireless display protocol that sends your iPhone screen to a TV or Apple TV. If AirPlay isn’t enabled on the receiving end, your iPhone won’t detect it. Open your TV or Apple TV settings to enable AirPlay and ensure both devices share the same network.

5. Update iOS

If you’re using an older iOS version, check for updates. Outdated systems may cause “iPhone 16 Screen Mirroring Output Not Found” or unstable connections. Go to Settings > General > Software Update, then install the latest version to fix compatibility and improve AirPlay performance.

6. Check Firewall Settings

If AirPlay still can’t connect, a firewall or security program might be blocking communication. Temporarily disable your computer or router’s firewall for testing, or add AirPlay as an allowed app. Make sure ports TCP 7000–7100 are open so your iPhone can detect the receiving device.

Still Can’t Fix It? Try the Ultimate Solution: DeskIn

deskin iPhone screen share

If none of the above methods work and you still can’t mirror your iPhone screen to your TV or computer, it’s time for a more stable solution — DeskIn.

Often called the best iPhone remote access tool, DeskIn easily mirrors your iPhone screen to MacBook, Windows PC, or other devices — without depending on AirPlay or specific network conditions. It delivers Apple TV–level image quality with ultra-low latency, perfect for meetings, gaming, or multi-screen workflows.

DeskIn Key Features:

  • Ultra HD Quality: Supports up to 4K 60FPS and 2K 144FPS for crisp, fluid visuals.

  • Ultra-Low Latency: Less than 40ms, enabling real-time interaction without lag.

  • Cross-Platform Support: Works on Windows, macOS, iOS, Android, and even the web.

  • Full Mobile Control: Lets you both mirror your phone to your computer and remotely control your PC from your phone.

  • Feature-Rich Free Plan: Includes screen projection, voice chat, and file transfer at no cost.

  • Fast and Stable Connection: 200+ global acceleration nodes automatically select the best route for uninterrupted performance.

Whether you’re remotely operating a Mac or sharing screens across devices, DeskIn provides smooth, wireless transmission — the most flexible and efficient AirPlay alternative available today.

How to Use DeskIn for iPhone Screen Mirroring

To mirror your iPhone to a Windows PC, MacBook, iPad, or Android device, there’s no need to rely on AirPlay. DeskIn lets you complete the connection quickly across platforms.

Steps:

  1. Download & Log In: Install DeskIn on both your iPhone and computer (e.g., MacBook). Sign up and log in.

    free download DeskIn
  2. Connect & Mirror: Open DeskIn on your Mac, click “Mirror / Extend Screen,” then scan the QR code using your iPhone.

    use deskin to screen mirroring
  3. Start Mirroring: Tap “Start Projection” to instantly display your iPhone screen on your computer.

    start mirroring iphone via deskin

You can also check out these related guides:

Common Questions About Apple Screen Mirroring

1. Why can’t my iPhone mirror its screen?

Common reasons include unstable Wi-Fi, unsupported devices, or blocked connections by firewalls. If your iPhone can’t find any mirroring output, restart both devices and ensure they’re on the same network. If that fails, use DeskIn, which supports wireless mirroring to Mac, PC, iPad, and Android.

2. Where is the iPhone screen mirroring option?

Open Control Center and tap Screen Mirroring (or “Screen Cast” on some iOS versions). If it’s missing, go to Settings > Control Center and add it manually. This function works with Apple TV or AirPlay-enabled smart TVs.

3. Why can’t AirPlay connect to my TV?

If AirPlay shows “No Device Found,” ensure your TV and iPhone share the same Wi-Fi and that your software is up to date.

4. How can I mirror my iPhone to a TV?

You can use AirPlay, an HDMI adapter, or third-party apps. If your iPhone-to-HDMI connection doesn’t respond, try using an official Lightning adapter. For wireless projection to computers or tablets, DeskIn lets you mirror iPhone → PC → iPad easily — without cables.

Conclusion: Fix iPhone Screen Mirroring Output Issues for a Smoother Casting Experience

When you encounter issues like “iPhone Screen Mirroring Output Not Found,” “AirPlay Connection Failed,” or “Unable to Connect,” most can be solved by restarting devices, checking the Wi-Fi network, and updating iOS.

If none of these work, your device may be incompatible or limited by AirPlay restrictions. In that case, try DeskIn, which makes iPhone-to-computer projection effortless. DeskIn not only supports cross-platform connections with low latency but also works stably even without an internet connection — making it a more flexible and seamless alternative to AirPlay.

Download DeskIn now and experience smoother, more reliable iPhone screen mirroring!

free download DeskIn
Collaboration Platform for Your Team

PRODUCTIVITY

A Complete Guide to Choosing the Right Online Collaboration Tools for Your Team

In today’s business environment, many small startup teams face similar communication challenges. A team composed of hardware engineers, business developers, and operations managers often struggles with the inefficiency of endless email threads, wasting time digging through cluttered inboxes trying to find “that one file someone sent ages ago.” They urgently need a unified team app that integrates different work styles and ends the chaos once and for all.

With that in mind, this article explores how to choose the right collaboration tool for cross-functional teams. We’ll first explain the core value of collaboration tools, then review six standout platforms in detail to help teams like yours find the most suitable solution and boost overall collaboration efficiency.

Further reading:

What Is a Collaboration Platform and Why It Matters

A collaboration platform is an online workspace that allows team members to work together, communicate, and manage projects in one place. Its greatest strength lies in breaking down departmental and geographic barriers—everyone can co-edit the same document in real time, eliminating the chaos of exchanging multiple file versions. This not only ensures information accuracy and timeliness but also reduces communication costs and improves execution efficiency across the team.

  • Real-time collaboration with unified versions: Team members can co-edit a document and view version histories anytime. For instance, when a marketing team drafts a campaign proposal, everyone can edit and comment simultaneously, while the system auto-saves every version—no more “final-version-v2” confusion.

  • Improved communication efficiency: Discussions can happen directly in the document or task card, keeping all context and files together. For example, when an engineer reports a bug in the project management tool, the product manager and designer can reply and attach fixes right within the thread—no more switching between chat apps and email.

  • Visualized progress and clear accountability: Tools like Kanban boards and Gantt charts make each task’s owner and progress status visible at a glance. Project managers can quickly see which tasks are “in progress,” “completed,” or “blocked.”

  • Centralized knowledge and file management: All important documents and meeting notes are stored in the cloud, easy for new or existing members to access anytime. For example, a new hire can instantly find past project reports or SOPs without asking around—shortening their onboarding time.

Who Should Use a Collaboration Platform

After understanding its benefits, the next step is to examine your team’s needs. Not every team requires the same tool. So, who are collaboration platforms best suited for?

  • Remote or distributed teams: Members spread across different cities or countries can use real-time chat, video meetings, and shared cloud drives to stay synchronized and ensure smooth information flow.

  • Project-oriented teams: Teams needing clear task assignments, progress tracking, and centralized file management—for example, software developers using Kanban boards, or marketing teams executing large-scale campaigns.

  • Creative and design teams: Those who frequently review and provide feedback on design drafts or scripts can annotate visually and manage versions easily—avoiding confusion over which file is latest.

  • Cross-department teams: When product development involves input from tech, business, and marketing departments, shared discussions and co-editing streamline communication and reduce meeting time.

6 Best Collaboration Platforms Worth Trying

There are countless collaboration tools on the market, but not all fit the pace of real-world teamwork. To help you avoid decision fatigue, we’ve curated six reliable, integration-friendly, and productivity-boosting tools that can truly empower your workflow. Let’s explore which ones can become your next workplace essential.

1. DeskIn (Top Recommendation)

deskin remote solution

Among online collaboration solutions, DeskIn stands out with its stable and smooth remote desktop technology that forms a solid foundation for team collaboration. It not only lets members securely access office computers anytime, anywhere, but also elevates remote access into a full collaborative workspace—making teamwork seamless no matter where members are.
📥 Want to try it out? DeskIn offers a free version with enterprise-grade encryption—safe and easy to use!

free download DeskIn

DeskIn Highlights:

  • Rich collaboration features: Beyond remote access, DeskIn offers extended screen, screen mirroring, voice chat, on-screen annotation, and shared clipboard for fast, interactive teamwork.

  • Cross-system file transfer: Transfer unlimited file sizes, types, and quantities between systems at speeds up to 12MB/s.

  • Stable, high-quality connection: With 200+ global nodes, DeskIn ensures smooth, reliable connections and ultra-low downtime—even for long working sessions.

  • Strong compatibility: Seamless remote access across Windows, macOS, iOS, and Android.

  • 4K Ultra HD & Low Latency: Supports up to 4K 60FPS image quality with latency under 40ms.

2. Google Sites

google sites

Google Sites is a wiki-based web-building system designed for teamwork. Members can easily share and access key information in one place—no coding required. Its drag-and-drop interface, deep integration with Google Workspace (Drive, Calendar, etc.), and flexible permission settings make it ideal for creating internal project hubs, team sites, or even public-facing pages.

3. Google Drive (Cloud Collaboration Platform)

Google Drive is the cornerstone of team file storage and collaboration. Members can co-edit documents, spreadsheets, and slides in real time, with all changes automatically saved. Version control is built in, and access permissions can be precisely set for both internal and external sharing. From cross-department content creation to campaign planning or education materials, Google Drive keeps collaboration streamlined and organized.

4. Lark

Lark (Feishu) is an all-in-one intelligent communication platform that combines instant messaging, video meetings, cloud documents, and task management in one place. It enables teams to handle communication, document editing, and task tracking within a single app—ideal for remote or cross-department teams seeking faster information flow and integrated workflows.

5. Trello

Trello is an intuitive visual project management tool based on “boards, lists, and cards.” It helps teams easily track progress, assign tasks, and collaborate visually. Its simple drag-and-drop system makes work status transparent and supports real-time updates and comments. Perfect for project teams, remote workers, and workflow management (e.g., CRM, event planning).

6. Figma

Figma tool

Figma is a cloud-based UI/UX design tool centered on real-time collaboration. Designers, product managers, and developers can co-edit the same design file simultaneously. This eliminates back-and-forth file sharing and accelerates design-to-delivery efficiency. With its intuitive interface and powerful prototyping features, Figma is ideal for product development and visual collaboration in remote teams.

Conclusion

Ultimately, the true value of a collaboration platform lies in centralizing and visualizing team workflows. Real-time co-editing drastically reduces communication costs and version chaos. Whether dealing with documents, design files, or project tasks, the tools above allow real-time sync and collaboration.

When choosing a platform, focus on your team’s primary workflows and pain points—that’s the key to selecting the most suitable solution and unlocking your team’s productivity.

📥 Click here to try DeskIn—our top recommended collaboration platform.

free download DeskIn

Common Q&A About Collaboration Platforms

Which open-source collaboration platforms are worth trying?

Redmine and Taiga are two strong candidates. Redmine is highly flexible and customizable—great for development teams—while Taiga is designed for agile workflows with a clean and intuitive interface.

Which collaboration software is the best?

There’s no universal “best” software—the key is matching your team’s needs. For teams requiring extensive remote operations and real-time collaboration, a stable, feature-rich, cross-platform tool like DeskIn is an excellent choice.

Is there a secure, private online collaboration tool like Excel?

Yes. Proton Drive’s document tools use end-to-end encryption to ensure that only you and your collaborators can access your data, while still supporting real-time co-editing—balancing privacy and teamwork perfectly.

Collaboration Platform for Your Team

PRODUCTIVITY

A Complete Guide to Choosing the Right Online Collaboration Tools for Your Team

In today’s business environment, many small startup teams face similar communication challenges. A team composed of hardware engineers, business developers, and operations managers often struggles with the inefficiency of endless email threads, wasting time digging through cluttered inboxes trying to find “that one file someone sent ages ago.” They urgently need a unified team app that integrates different work styles and ends the chaos once and for all.

With that in mind, this article explores how to choose the right collaboration tool for cross-functional teams. We’ll first explain the core value of collaboration tools, then review six standout platforms in detail to help teams like yours find the most suitable solution and boost overall collaboration efficiency.

Further reading:

What Is a Collaboration Platform and Why It Matters

A collaboration platform is an online workspace that allows team members to work together, communicate, and manage projects in one place. Its greatest strength lies in breaking down departmental and geographic barriers—everyone can co-edit the same document in real time, eliminating the chaos of exchanging multiple file versions. This not only ensures information accuracy and timeliness but also reduces communication costs and improves execution efficiency across the team.

  • Real-time collaboration with unified versions: Team members can co-edit a document and view version histories anytime. For instance, when a marketing team drafts a campaign proposal, everyone can edit and comment simultaneously, while the system auto-saves every version—no more “final-version-v2” confusion.

  • Improved communication efficiency: Discussions can happen directly in the document or task card, keeping all context and files together. For example, when an engineer reports a bug in the project management tool, the product manager and designer can reply and attach fixes right within the thread—no more switching between chat apps and email.

  • Visualized progress and clear accountability: Tools like Kanban boards and Gantt charts make each task’s owner and progress status visible at a glance. Project managers can quickly see which tasks are “in progress,” “completed,” or “blocked.”

  • Centralized knowledge and file management: All important documents and meeting notes are stored in the cloud, easy for new or existing members to access anytime. For example, a new hire can instantly find past project reports or SOPs without asking around—shortening their onboarding time.

Who Should Use a Collaboration Platform

After understanding its benefits, the next step is to examine your team’s needs. Not every team requires the same tool. So, who are collaboration platforms best suited for?

  • Remote or distributed teams: Members spread across different cities or countries can use real-time chat, video meetings, and shared cloud drives to stay synchronized and ensure smooth information flow.

  • Project-oriented teams: Teams needing clear task assignments, progress tracking, and centralized file management—for example, software developers using Kanban boards, or marketing teams executing large-scale campaigns.

  • Creative and design teams: Those who frequently review and provide feedback on design drafts or scripts can annotate visually and manage versions easily—avoiding confusion over which file is latest.

  • Cross-department teams: When product development involves input from tech, business, and marketing departments, shared discussions and co-editing streamline communication and reduce meeting time.

6 Best Collaboration Platforms Worth Trying

There are countless collaboration tools on the market, but not all fit the pace of real-world teamwork. To help you avoid decision fatigue, we’ve curated six reliable, integration-friendly, and productivity-boosting tools that can truly empower your workflow. Let’s explore which ones can become your next workplace essential.

1. DeskIn (Top Recommendation)

deskin remote solution

Among online collaboration solutions, DeskIn stands out with its stable and smooth remote desktop technology that forms a solid foundation for team collaboration. It not only lets members securely access office computers anytime, anywhere, but also elevates remote access into a full collaborative workspace—making teamwork seamless no matter where members are.
📥 Want to try it out? DeskIn offers a free version with enterprise-grade encryption—safe and easy to use!

free download DeskIn

DeskIn Highlights:

  • Rich collaboration features: Beyond remote access, DeskIn offers extended screen, screen mirroring, voice chat, on-screen annotation, and shared clipboard for fast, interactive teamwork.

  • Cross-system file transfer: Transfer unlimited file sizes, types, and quantities between systems at speeds up to 12MB/s.

  • Stable, high-quality connection: With 200+ global nodes, DeskIn ensures smooth, reliable connections and ultra-low downtime—even for long working sessions.

  • Strong compatibility: Seamless remote access across Windows, macOS, iOS, and Android.

  • 4K Ultra HD & Low Latency: Supports up to 4K 60FPS image quality with latency under 40ms.

2. Google Sites

google sites

Google Sites is a wiki-based web-building system designed for teamwork. Members can easily share and access key information in one place—no coding required. Its drag-and-drop interface, deep integration with Google Workspace (Drive, Calendar, etc.), and flexible permission settings make it ideal for creating internal project hubs, team sites, or even public-facing pages.

3. Google Drive (Cloud Collaboration Platform)

Google Drive is the cornerstone of team file storage and collaboration. Members can co-edit documents, spreadsheets, and slides in real time, with all changes automatically saved. Version control is built in, and access permissions can be precisely set for both internal and external sharing. From cross-department content creation to campaign planning or education materials, Google Drive keeps collaboration streamlined and organized.

4. Lark

Lark (Feishu) is an all-in-one intelligent communication platform that combines instant messaging, video meetings, cloud documents, and task management in one place. It enables teams to handle communication, document editing, and task tracking within a single app—ideal for remote or cross-department teams seeking faster information flow and integrated workflows.

5. Trello

Trello is an intuitive visual project management tool based on “boards, lists, and cards.” It helps teams easily track progress, assign tasks, and collaborate visually. Its simple drag-and-drop system makes work status transparent and supports real-time updates and comments. Perfect for project teams, remote workers, and workflow management (e.g., CRM, event planning).

6. Figma

Figma tool

Figma is a cloud-based UI/UX design tool centered on real-time collaboration. Designers, product managers, and developers can co-edit the same design file simultaneously. This eliminates back-and-forth file sharing and accelerates design-to-delivery efficiency. With its intuitive interface and powerful prototyping features, Figma is ideal for product development and visual collaboration in remote teams.

Conclusion

Ultimately, the true value of a collaboration platform lies in centralizing and visualizing team workflows. Real-time co-editing drastically reduces communication costs and version chaos. Whether dealing with documents, design files, or project tasks, the tools above allow real-time sync and collaboration.

When choosing a platform, focus on your team’s primary workflows and pain points—that’s the key to selecting the most suitable solution and unlocking your team’s productivity.

📥 Click here to try DeskIn—our top recommended collaboration platform.

free download DeskIn

Common Q&A About Collaboration Platforms

Which open-source collaboration platforms are worth trying?

Redmine and Taiga are two strong candidates. Redmine is highly flexible and customizable—great for development teams—while Taiga is designed for agile workflows with a clean and intuitive interface.

Which collaboration software is the best?

There’s no universal “best” software—the key is matching your team’s needs. For teams requiring extensive remote operations and real-time collaboration, a stable, feature-rich, cross-platform tool like DeskIn is an excellent choice.

Is there a secure, private online collaboration tool like Excel?

Yes. Proton Drive’s document tools use end-to-end encryption to ensure that only you and your collaborators can access your data, while still supporting real-time co-editing—balancing privacy and teamwork perfectly.

Scrcpy Full Review

PRODUCTIVITY

Scrcpy Full Review — Is Its Free and Powerful Nature Enough to Outshine Its Flaws?

Have you ever felt tired of working on documents or giving presentations using your phone’s small screen? Projecting your Android screen to your computer can dramatically boost your efficiency. Among all the available tools, Scrcpy, an open-source project, stands out for its unique no mobile app installation required setup and smooth performance — making it a top choice for tech enthusiasts.

In this review, we’ll take an in-depth look at Scrcpy’s strengths and weaknesses, guide you through its setup and usage, and answer common questions to help you achieve the best Android-to-PC mirroring experience possible.

Further Reading

What Is Scrcpy?

Scrcpy app

Scrcpy is a free, open-source utility that allows you to control your Android device directly from your computer — either via USB or wirelessly. Its biggest advantage? You don’t need to install any app on your phone. Simply enable USB debugging, and Scrcpy delivers low-latency, high-quality screen mirroring for both productivity and entertainment.

What Makes Scrcpy Different?

Now that you have a basic understanding of Scrcpy, you might wonder: What makes it so special compared to other tools? Let’s break down three major reasons why Scrcpy stands out among other remote mirroring software — and why it’s a favorite among developers and advanced users.

Free and Open Source

Scrcpy’s core advantage is its free and open-source nature. This means you can use every feature at no cost — and even access the complete source code. Simply connect your phone to your computer with a USB cable, no rooting or extra hardware required, and enjoy ultra-low-latency screen mirroring. Its clean, efficient design makes it a perfect tool for Android developers and testers.

Strong Compatibility

Beyond being free, Scrcpy is also highly compatible. Whether you’re on Windows, macOS, or Linux, Scrcpy works flawlessly across all platforms. This cross-platform support means almost anyone can use it without technical barriers or mobile installations — just plug in and start mirroring instantly.

Smooth Mirroring Performance

Performance is where Scrcpy really shines. It focuses on high-efficiency screen mirroring, allowing your Android display to be projected to your PC in real time. With optimized image transmission technology, Scrcpy minimizes latency for an almost-synchronous, ultra-smooth user experience — ideal for fast-paced work or responsive interaction.

How to Use Scrcpy

After learning what makes Scrcpy powerful, let’s walk through the steps for downloading, installing, and using it — so you can start mirroring in minutes.

Step 1: Download and Install

Go to the official Scrcpy GitHub repository and download the latest version. Choose the package that matches your OS (e.g., Windows users usually download scrcpy-win64-vX.X.zip). Then extract the ZIP file to your chosen folder.

Step 2: Prepare Your Device

Enable Developer Options on your Android phone. Go to Settings > About phone, and tap Build number repeatedly until Developer Mode is activated. Then go to Settings > Developer options and turn on USB Debugging and USB Debugging (Security Settings). After that, connect your phone to your computer using a USB cable.

Step 3: Run and Connect

Open the folder where you extracted Scrcpy and double-click scrcpy.exe. If everything is configured properly, your Android screen will appear in a window on your computer — and you’ll be able to control it using your mouse and keyboard.

Scrcpy — Pros and Cons

While Scrcpy excels in Android screen mirroring, it does have a few noticeable limitations as a free, open-source tool — most notably, it does not support iOS devices such as iPhones or iPads.

Pros:

  • Completely free and open source — no hidden fees

  • Cross-platform support (Windows, macOS, Linux)

  • Works without installing any mobile app

  • Low latency, high-quality mirroring

  • Ideal for Android development and debugging

Cons:

  • Cannot mirror PC screen to TVs or external monitors

  • Does not support iOS device mirroring (iPhone, iPad)

  • Lacks advanced commercial features (multi-device, audio streaming, etc.)

  • Requires enabling USB debugging — some technical skill needed

  • No official graphical interface (GUI); relies on command-line use

Recommended Remote Access Tool for iOS Users — DeskIn

 DeskIn download page

Because Scrcpy has certain limitations — especially for iOS users — we looked for a more complete alternative. After extensive testing, DeskIn stands out as a more powerful and well-rounded remote control software that perfectly fills those gaps.

DeskIn is an exceptional cross-platform remote access and collaboration tool that breaks OS boundaries. It supports seamless connections between Windows, macOS, iOS, and Android devices. Whether you want to mirror your iPad to a computer or work remotely between multiple devices, DeskIn handles it effortlessly.

Even better, it offers rich collaboration and screen management tools — including cross-platform file transfer, extended and mirrored displays, voice calls, whiteboard annotations, and shared clipboard — dramatically improving productivity and convenience in remote work.

Setup is simple:

  1. Download and install DeskIn on all devices you want to connect.

  2. Register an account and sign in on each device.

📥 Want to try it out? DeskIn offers a free version with enterprise-grade encryption — secure, smooth, and worry-free!

free download DeskIn

DeskIn’s Key Advantages at a Glance:

  • Supports iOS Devices: Fully compatible with Windows, macOS, Android, and iOS — easily mirror your iPhone or iPad to a computer for free.

  • 4K Ultra HD & Low Latency: Supports up to 4K 60FPS quality with latency under 40ms.

  • Stable, High-Quality Connections: 200+ global relay nodes ensure high success rates, no session time limits, and no disconnections.

  • Software Security: Both registration and new device logins require email verification to ensure account safety.

  • Remote Connection Security: Uses AES-256 encryption, allows whitelist/blacklist setup and secure passwords, and supports privacy screen mode or remote screen locking to block suspicious access.

  • Rich Free Features: In addition to core remote access, DeskIn includes Wake-on-LAN, remote printing, voice calls, whiteboard tools, and file transfer.

Common Scrcpy FAQs

What should I do if Scrcpy doesn’t respond?

Check if your USB cable connection is stable and confirm that USB debugging is enabled on your phone. Then restart scrcpy.exe on your PC. If it still doesn’t work, try replugging the cable or switching to another USB port.

How do I fix Scrcpy crashing or closing unexpectedly?

Crashes are usually related to display drivers or decoders. Try updating your GPU drivers to the latest version, or run Scrcpy from the command prompt to view detailed error messages for troubleshooting.

What is Scrcpy Plus?

Scrcpy Plus is a third-party enhanced version of Scrcpy that adds features like audio transmission and virtual camera support. It is not part of the official project but maintained by the open-source community.

How can I mirror iOS devices to a Windows PC?

If you want to mirror an iPhone or iPad to your computer, we highly recommend DeskIn — a professional remote control solution that delivers seamless cross-platform performance. It provides smooth, stable screen sharing along with collaboration tools, solving iOS users’ screen mirroring needs completely.

Conclusion

In conclusion, Scrcpy is undoubtedly an excellent tool for Android users — especially developers and power users. Its performance on both macOS and Windows is impressive, and its open-source, free nature is a huge plus. However, its lack of iOS support and limited advanced features are clear shortcomings.

If your goal is efficient Android management on Mac or PC, Scrcpy is a top pick. But if you need iOS compatibility or richer remote collaboration tools, DeskIn is the more complete and professional solution.

📥 Want to mirror your iPhone or iPad to your computer? Try DeskIn now — it’s fast, easy, and secure!

free download DeskIn
Scrcpy Full Review

PRODUCTIVITY

Scrcpy Full Review — Is Its Free and Powerful Nature Enough to Outshine Its Flaws?

Have you ever felt tired of working on documents or giving presentations using your phone’s small screen? Projecting your Android screen to your computer can dramatically boost your efficiency. Among all the available tools, Scrcpy, an open-source project, stands out for its unique no mobile app installation required setup and smooth performance — making it a top choice for tech enthusiasts.

In this review, we’ll take an in-depth look at Scrcpy’s strengths and weaknesses, guide you through its setup and usage, and answer common questions to help you achieve the best Android-to-PC mirroring experience possible.

Further Reading

What Is Scrcpy?

Scrcpy app

Scrcpy is a free, open-source utility that allows you to control your Android device directly from your computer — either via USB or wirelessly. Its biggest advantage? You don’t need to install any app on your phone. Simply enable USB debugging, and Scrcpy delivers low-latency, high-quality screen mirroring for both productivity and entertainment.

What Makes Scrcpy Different?

Now that you have a basic understanding of Scrcpy, you might wonder: What makes it so special compared to other tools? Let’s break down three major reasons why Scrcpy stands out among other remote mirroring software — and why it’s a favorite among developers and advanced users.

Free and Open Source

Scrcpy’s core advantage is its free and open-source nature. This means you can use every feature at no cost — and even access the complete source code. Simply connect your phone to your computer with a USB cable, no rooting or extra hardware required, and enjoy ultra-low-latency screen mirroring. Its clean, efficient design makes it a perfect tool for Android developers and testers.

Strong Compatibility

Beyond being free, Scrcpy is also highly compatible. Whether you’re on Windows, macOS, or Linux, Scrcpy works flawlessly across all platforms. This cross-platform support means almost anyone can use it without technical barriers or mobile installations — just plug in and start mirroring instantly.

Smooth Mirroring Performance

Performance is where Scrcpy really shines. It focuses on high-efficiency screen mirroring, allowing your Android display to be projected to your PC in real time. With optimized image transmission technology, Scrcpy minimizes latency for an almost-synchronous, ultra-smooth user experience — ideal for fast-paced work or responsive interaction.

How to Use Scrcpy

After learning what makes Scrcpy powerful, let’s walk through the steps for downloading, installing, and using it — so you can start mirroring in minutes.

Step 1: Download and Install

Go to the official Scrcpy GitHub repository and download the latest version. Choose the package that matches your OS (e.g., Windows users usually download scrcpy-win64-vX.X.zip). Then extract the ZIP file to your chosen folder.

Step 2: Prepare Your Device

Enable Developer Options on your Android phone. Go to Settings > About phone, and tap Build number repeatedly until Developer Mode is activated. Then go to Settings > Developer options and turn on USB Debugging and USB Debugging (Security Settings). After that, connect your phone to your computer using a USB cable.

Step 3: Run and Connect

Open the folder where you extracted Scrcpy and double-click scrcpy.exe. If everything is configured properly, your Android screen will appear in a window on your computer — and you’ll be able to control it using your mouse and keyboard.

Scrcpy — Pros and Cons

While Scrcpy excels in Android screen mirroring, it does have a few noticeable limitations as a free, open-source tool — most notably, it does not support iOS devices such as iPhones or iPads.

Pros:

  • Completely free and open source — no hidden fees

  • Cross-platform support (Windows, macOS, Linux)

  • Works without installing any mobile app

  • Low latency, high-quality mirroring

  • Ideal for Android development and debugging

Cons:

  • Cannot mirror PC screen to TVs or external monitors

  • Does not support iOS device mirroring (iPhone, iPad)

  • Lacks advanced commercial features (multi-device, audio streaming, etc.)

  • Requires enabling USB debugging — some technical skill needed

  • No official graphical interface (GUI); relies on command-line use

Recommended Remote Access Tool for iOS Users — DeskIn

 DeskIn download page

Because Scrcpy has certain limitations — especially for iOS users — we looked for a more complete alternative. After extensive testing, DeskIn stands out as a more powerful and well-rounded remote control software that perfectly fills those gaps.

DeskIn is an exceptional cross-platform remote access and collaboration tool that breaks OS boundaries. It supports seamless connections between Windows, macOS, iOS, and Android devices. Whether you want to mirror your iPad to a computer or work remotely between multiple devices, DeskIn handles it effortlessly.

Even better, it offers rich collaboration and screen management tools — including cross-platform file transfer, extended and mirrored displays, voice calls, whiteboard annotations, and shared clipboard — dramatically improving productivity and convenience in remote work.

Setup is simple:

  1. Download and install DeskIn on all devices you want to connect.

  2. Register an account and sign in on each device.

📥 Want to try it out? DeskIn offers a free version with enterprise-grade encryption — secure, smooth, and worry-free!

free download DeskIn

DeskIn’s Key Advantages at a Glance:

  • Supports iOS Devices: Fully compatible with Windows, macOS, Android, and iOS — easily mirror your iPhone or iPad to a computer for free.

  • 4K Ultra HD & Low Latency: Supports up to 4K 60FPS quality with latency under 40ms.

  • Stable, High-Quality Connections: 200+ global relay nodes ensure high success rates, no session time limits, and no disconnections.

  • Software Security: Both registration and new device logins require email verification to ensure account safety.

  • Remote Connection Security: Uses AES-256 encryption, allows whitelist/blacklist setup and secure passwords, and supports privacy screen mode or remote screen locking to block suspicious access.

  • Rich Free Features: In addition to core remote access, DeskIn includes Wake-on-LAN, remote printing, voice calls, whiteboard tools, and file transfer.

Common Scrcpy FAQs

What should I do if Scrcpy doesn’t respond?

Check if your USB cable connection is stable and confirm that USB debugging is enabled on your phone. Then restart scrcpy.exe on your PC. If it still doesn’t work, try replugging the cable or switching to another USB port.

How do I fix Scrcpy crashing or closing unexpectedly?

Crashes are usually related to display drivers or decoders. Try updating your GPU drivers to the latest version, or run Scrcpy from the command prompt to view detailed error messages for troubleshooting.

What is Scrcpy Plus?

Scrcpy Plus is a third-party enhanced version of Scrcpy that adds features like audio transmission and virtual camera support. It is not part of the official project but maintained by the open-source community.

How can I mirror iOS devices to a Windows PC?

If you want to mirror an iPhone or iPad to your computer, we highly recommend DeskIn — a professional remote control solution that delivers seamless cross-platform performance. It provides smooth, stable screen sharing along with collaboration tools, solving iOS users’ screen mirroring needs completely.

Conclusion

In conclusion, Scrcpy is undoubtedly an excellent tool for Android users — especially developers and power users. Its performance on both macOS and Windows is impressive, and its open-source, free nature is a huge plus. However, its lack of iOS support and limited advanced features are clear shortcomings.

If your goal is efficient Android management on Mac or PC, Scrcpy is a top pick. But if you need iOS compatibility or richer remote collaboration tools, DeskIn is the more complete and professional solution.

📥 Want to mirror your iPhone or iPad to your computer? Try DeskIn now — it’s fast, easy, and secure!

free download DeskIn
iPhone Screen Mirroring Output Not Found?

PRODUCTIVITY

iPhone Screen Mirroring Output Not Found? Causes and Complete Fixes

When you try to cast your iPhone screen to a TV or computer but see the message “Screen Mirroring Output Not Found,” it can be frustrating. Many users report that the screen mirroring button doesn’t appear in Control Center or that their iPhone says “No Device Found.” This is a common iPhone screen mirroring output issue — usually related to network connection, device compatibility, or iOS version changes.

Before troubleshooting, let’s clarify what AirPlay is: it’s Apple’s wireless display technology that allows you to mirror your iPhone screen to a TV or Mac to share videos, photos, or presentations. However, if you’re using an iPhone 16 or older model, system setting changes might cause your iPhone to fail in finding available devices for mirroring.

This article will walk you through all the possible causes and fixes — whether you’re trying to connect wirelessly via Wi-Fi or mirror your iPad to a computer — and introduce DeskIn, the ultimate alternative tool that helps you complete screen mirroring smoothly.

Common Reasons Why iPhone Screen Mirroring Output Can’t Be Found

When mirroring your iPhone screen to a TV or Mac, if you see messages like “Unable to connect” or “No device found,” it usually means AirPlay or the network environment has encountered a problem. Common reasons include a missing mirroring button in Control Center, unsupported devices, or AirPlay connection issues with your TV.

Some users also notice lagging or the “spinning” issue when mirroring to a Mac, or even messages like “Mac screen mirroring output not found.” These often relate to firewall settings, Wi-Fi interference, or outdated iOS versions. If AirPlay can’t find your device or the connection keeps failing, keep reading — we’ll cover each cause and its solution in detail.

1. No Screen Mirroring Button in Control Center

If the screen mirroring button doesn’t appear in Control Center, the feature may not be enabled. Go to Settings > Control Center > Customize Controls and manually add “Screen Mirroring.” This solves the issue of iPhone screen mirroring settings not showing up.

For more details on controlling your Mac, see our guide:
How to Control a Mac Remotely with an iPhone – Full Step-by-Step Tutorial!

2. No Available Devices Found

If AirPlay can’t detect your TV or other devices, it’s often because they aren’t on the same Wi-Fi network or AirPlay isn’t enabled on the target device. Ensure your TV supports AirPlay and that your iPhone, TV, Mac, or Apple TV are all connected to the same Wi-Fi network to complete mirroring successfully.

Device Does Not Support AirPlay

If your iPhone can’t find a screen mirroring output, it could be due to device incompatibility. Below are common cases and recommendations:

  • iPhone 15 / 14 / 13 Series: Supports AirPlay 2, compatible with most smart TVs (Samsung, LG, Sony, etc.).

  • iPhone 12 / 11 / XS / XR Series: Requires iOS 16 or above and must be connected to the same Wi-Fi network; otherwise, devices may not appear.

  • iPhone 8 / 7 / 6 Series: Some newer TVs use protocols unsupported by older iPhones. Use a Lightning-to-HDMI cable or a third-party app like DeskIn.

  • Recommended Smart TV Brands: Samsung, LG, Sony, Panasonic, and Philips support AirPlay 2. Some lower-end models require manually enabling “AirPlay” or “Screen Mirroring.”

If you’re using an older iPhone or a non-AirPlay TV, switch to DeskIn — it allows cross-platform screen casting without being on the same network and with lower latency.

4. Outdated iOS or Device Malfunction

If your iPhone 16 can’t find a mirroring output, the issue might be an outdated iOS or a device error. Go to Settings > General > Software Update to check for updates. If the issue persists after updating, restart your iPhone or reset network settings to rule out system malfunctions.

5. Network Interference or Firewall Blocking

If AirPlay fails to connect, your router, firewall, or antivirus software might be blocking the connection. Ensure both devices are on the same Wi-Fi network, then temporarily disable firewall or security software and try again.

If problems persist, switch to DeskIn, a remote collaboration tool that bypasses network restrictions and mirrors your iPhone screen to a Mac or TV — stably and smoothly, without lag or disconnection.

How to Fix the “iPhone Screen Mirroring Output Not Found” Issue

If your iPhone can’t find a mirroring output or keeps failing to connect, don’t panic — this usually isn’t a hardware issue. Follow these troubleshooting steps: restart both devices, verify they’re on the same Wi-Fi, re-add “Screen Mirroring” in Control Center, enable AirPlay, update iOS, and check firewall permissions.

If your iPhone or iPad shows no signal even when connected via HDMI, use DeskIn — a wireless projection tool that easily mirrors your iPhone to a computer or iPad.

1. Restart Devices

When you encounter the “Screen Mirroring Output Not Found” message, the simplest and most effective first step is to restart your iPhone and your TV, Mac, or projector. Rebooting clears temporary system errors, refreshes Wi-Fi and AirPlay connections, and solves most display issues. Then test screen mirroring again.

2. Ensure Devices Are on the Same Wi-Fi

If AirPlay can’t detect your TV or compatible display, ensure your iPhone and receiving device are connected to the same Wi-Fi network. AirPlay only works over a shared local network. Even if one device is on 5GHz and the other on 2.4GHz, they might fail to connect. Try reconnecting or resetting your router.

3. Re-add Screen Mirroring Option in Control Center

After certain iOS updates, users may notice the screen mirroring button disappears. Go to Settings > Control Center > Customize Controls, then re-add “Screen Mirroring.” This restores the quick-cast shortcut, allowing you to mirror your iPhone screen to a Mac, iPad, or TV instantly.

4. Enable AirPlay on the Receiving Device

Knowing what AirPlay is helps: it’s Apple’s wireless display protocol that sends your iPhone screen to a TV or Apple TV. If AirPlay isn’t enabled on the receiving end, your iPhone won’t detect it. Open your TV or Apple TV settings to enable AirPlay and ensure both devices share the same network.

5. Update iOS

If you’re using an older iOS version, check for updates. Outdated systems may cause “iPhone 16 Screen Mirroring Output Not Found” or unstable connections. Go to Settings > General > Software Update, then install the latest version to fix compatibility and improve AirPlay performance.

6. Check Firewall Settings

If AirPlay still can’t connect, a firewall or security program might be blocking communication. Temporarily disable your computer or router’s firewall for testing, or add AirPlay as an allowed app. Make sure ports TCP 7000–7100 are open so your iPhone can detect the receiving device.

Still Can’t Fix It? Try the Ultimate Solution: DeskIn

deskin iPhone screen share

If none of the above methods work and you still can’t mirror your iPhone screen to your TV or computer, it’s time for a more stable solution — DeskIn.

Often called the best iPhone remote access tool, DeskIn easily mirrors your iPhone screen to MacBook, Windows PC, or other devices — without depending on AirPlay or specific network conditions. It delivers Apple TV–level image quality with ultra-low latency, perfect for meetings, gaming, or multi-screen workflows.

DeskIn Key Features:

  • Ultra HD Quality: Supports up to 4K 60FPS and 2K 144FPS for crisp, fluid visuals.

  • Ultra-Low Latency: Less than 40ms, enabling real-time interaction without lag.

  • Cross-Platform Support: Works on Windows, macOS, iOS, Android, and even the web.

  • Full Mobile Control: Lets you both mirror your phone to your computer and remotely control your PC from your phone.

  • Feature-Rich Free Plan: Includes screen projection, voice chat, and file transfer at no cost.

  • Fast and Stable Connection: 200+ global acceleration nodes automatically select the best route for uninterrupted performance.

Whether you’re remotely operating a Mac or sharing screens across devices, DeskIn provides smooth, wireless transmission — the most flexible and efficient AirPlay alternative available today.

How to Use DeskIn for iPhone Screen Mirroring

To mirror your iPhone to a Windows PC, MacBook, iPad, or Android device, there’s no need to rely on AirPlay. DeskIn lets you complete the connection quickly across platforms.

Steps:

  1. Download & Log In: Install DeskIn on both your iPhone and computer (e.g., MacBook). Sign up and log in.

    free download DeskIn
  2. Connect & Mirror: Open DeskIn on your Mac, click “Mirror / Extend Screen,” then scan the QR code using your iPhone.

    use deskin to screen mirroring
  3. Start Mirroring: Tap “Start Projection” to instantly display your iPhone screen on your computer.

    start mirroring iphone via deskin

You can also check out these related guides:

Common Questions About Apple Screen Mirroring

1. Why can’t my iPhone mirror its screen?

Common reasons include unstable Wi-Fi, unsupported devices, or blocked connections by firewalls. If your iPhone can’t find any mirroring output, restart both devices and ensure they’re on the same network. If that fails, use DeskIn, which supports wireless mirroring to Mac, PC, iPad, and Android.

2. Where is the iPhone screen mirroring option?

Open Control Center and tap Screen Mirroring (or “Screen Cast” on some iOS versions). If it’s missing, go to Settings > Control Center and add it manually. This function works with Apple TV or AirPlay-enabled smart TVs.

3. Why can’t AirPlay connect to my TV?

If AirPlay shows “No Device Found,” ensure your TV and iPhone share the same Wi-Fi and that your software is up to date.

4. How can I mirror my iPhone to a TV?

You can use AirPlay, an HDMI adapter, or third-party apps. If your iPhone-to-HDMI connection doesn’t respond, try using an official Lightning adapter. For wireless projection to computers or tablets, DeskIn lets you mirror iPhone → PC → iPad easily — without cables.

Conclusion: Fix iPhone Screen Mirroring Output Issues for a Smoother Casting Experience

When you encounter issues like “iPhone Screen Mirroring Output Not Found,” “AirPlay Connection Failed,” or “Unable to Connect,” most can be solved by restarting devices, checking the Wi-Fi network, and updating iOS.

If none of these work, your device may be incompatible or limited by AirPlay restrictions. In that case, try DeskIn, which makes iPhone-to-computer projection effortless. DeskIn not only supports cross-platform connections with low latency but also works stably even without an internet connection — making it a more flexible and seamless alternative to AirPlay.

Download DeskIn now and experience smoother, more reliable iPhone screen mirroring!

free download DeskIn
Collaboration Platform for Your Team

PRODUCTIVITY

A Complete Guide to Choosing the Right Online Collaboration Tools for Your Team

In today’s business environment, many small startup teams face similar communication challenges. A team composed of hardware engineers, business developers, and operations managers often struggles with the inefficiency of endless email threads, wasting time digging through cluttered inboxes trying to find “that one file someone sent ages ago.” They urgently need a unified team app that integrates different work styles and ends the chaos once and for all.

With that in mind, this article explores how to choose the right collaboration tool for cross-functional teams. We’ll first explain the core value of collaboration tools, then review six standout platforms in detail to help teams like yours find the most suitable solution and boost overall collaboration efficiency.

Further reading:

What Is a Collaboration Platform and Why It Matters

A collaboration platform is an online workspace that allows team members to work together, communicate, and manage projects in one place. Its greatest strength lies in breaking down departmental and geographic barriers—everyone can co-edit the same document in real time, eliminating the chaos of exchanging multiple file versions. This not only ensures information accuracy and timeliness but also reduces communication costs and improves execution efficiency across the team.

  • Real-time collaboration with unified versions: Team members can co-edit a document and view version histories anytime. For instance, when a marketing team drafts a campaign proposal, everyone can edit and comment simultaneously, while the system auto-saves every version—no more “final-version-v2” confusion.

  • Improved communication efficiency: Discussions can happen directly in the document or task card, keeping all context and files together. For example, when an engineer reports a bug in the project management tool, the product manager and designer can reply and attach fixes right within the thread—no more switching between chat apps and email.

  • Visualized progress and clear accountability: Tools like Kanban boards and Gantt charts make each task’s owner and progress status visible at a glance. Project managers can quickly see which tasks are “in progress,” “completed,” or “blocked.”

  • Centralized knowledge and file management: All important documents and meeting notes are stored in the cloud, easy for new or existing members to access anytime. For example, a new hire can instantly find past project reports or SOPs without asking around—shortening their onboarding time.

Who Should Use a Collaboration Platform

After understanding its benefits, the next step is to examine your team’s needs. Not every team requires the same tool. So, who are collaboration platforms best suited for?

  • Remote or distributed teams: Members spread across different cities or countries can use real-time chat, video meetings, and shared cloud drives to stay synchronized and ensure smooth information flow.

  • Project-oriented teams: Teams needing clear task assignments, progress tracking, and centralized file management—for example, software developers using Kanban boards, or marketing teams executing large-scale campaigns.

  • Creative and design teams: Those who frequently review and provide feedback on design drafts or scripts can annotate visually and manage versions easily—avoiding confusion over which file is latest.

  • Cross-department teams: When product development involves input from tech, business, and marketing departments, shared discussions and co-editing streamline communication and reduce meeting time.

6 Best Collaboration Platforms Worth Trying

There are countless collaboration tools on the market, but not all fit the pace of real-world teamwork. To help you avoid decision fatigue, we’ve curated six reliable, integration-friendly, and productivity-boosting tools that can truly empower your workflow. Let’s explore which ones can become your next workplace essential.

1. DeskIn (Top Recommendation)

deskin remote solution

Among online collaboration solutions, DeskIn stands out with its stable and smooth remote desktop technology that forms a solid foundation for team collaboration. It not only lets members securely access office computers anytime, anywhere, but also elevates remote access into a full collaborative workspace—making teamwork seamless no matter where members are.
📥 Want to try it out? DeskIn offers a free version with enterprise-grade encryption—safe and easy to use!

free download DeskIn

DeskIn Highlights:

  • Rich collaboration features: Beyond remote access, DeskIn offers extended screen, screen mirroring, voice chat, on-screen annotation, and shared clipboard for fast, interactive teamwork.

  • Cross-system file transfer: Transfer unlimited file sizes, types, and quantities between systems at speeds up to 12MB/s.

  • Stable, high-quality connection: With 200+ global nodes, DeskIn ensures smooth, reliable connections and ultra-low downtime—even for long working sessions.

  • Strong compatibility: Seamless remote access across Windows, macOS, iOS, and Android.

  • 4K Ultra HD & Low Latency: Supports up to 4K 60FPS image quality with latency under 40ms.

2. Google Sites

google sites

Google Sites is a wiki-based web-building system designed for teamwork. Members can easily share and access key information in one place—no coding required. Its drag-and-drop interface, deep integration with Google Workspace (Drive, Calendar, etc.), and flexible permission settings make it ideal for creating internal project hubs, team sites, or even public-facing pages.

3. Google Drive (Cloud Collaboration Platform)

Google Drive is the cornerstone of team file storage and collaboration. Members can co-edit documents, spreadsheets, and slides in real time, with all changes automatically saved. Version control is built in, and access permissions can be precisely set for both internal and external sharing. From cross-department content creation to campaign planning or education materials, Google Drive keeps collaboration streamlined and organized.

4. Lark

Lark (Feishu) is an all-in-one intelligent communication platform that combines instant messaging, video meetings, cloud documents, and task management in one place. It enables teams to handle communication, document editing, and task tracking within a single app—ideal for remote or cross-department teams seeking faster information flow and integrated workflows.

5. Trello

Trello is an intuitive visual project management tool based on “boards, lists, and cards.” It helps teams easily track progress, assign tasks, and collaborate visually. Its simple drag-and-drop system makes work status transparent and supports real-time updates and comments. Perfect for project teams, remote workers, and workflow management (e.g., CRM, event planning).

6. Figma

Figma tool

Figma is a cloud-based UI/UX design tool centered on real-time collaboration. Designers, product managers, and developers can co-edit the same design file simultaneously. This eliminates back-and-forth file sharing and accelerates design-to-delivery efficiency. With its intuitive interface and powerful prototyping features, Figma is ideal for product development and visual collaboration in remote teams.

Conclusion

Ultimately, the true value of a collaboration platform lies in centralizing and visualizing team workflows. Real-time co-editing drastically reduces communication costs and version chaos. Whether dealing with documents, design files, or project tasks, the tools above allow real-time sync and collaboration.

When choosing a platform, focus on your team’s primary workflows and pain points—that’s the key to selecting the most suitable solution and unlocking your team’s productivity.

📥 Click here to try DeskIn—our top recommended collaboration platform.

free download DeskIn

Common Q&A About Collaboration Platforms

Which open-source collaboration platforms are worth trying?

Redmine and Taiga are two strong candidates. Redmine is highly flexible and customizable—great for development teams—while Taiga is designed for agile workflows with a clean and intuitive interface.

Which collaboration software is the best?

There’s no universal “best” software—the key is matching your team’s needs. For teams requiring extensive remote operations and real-time collaboration, a stable, feature-rich, cross-platform tool like DeskIn is an excellent choice.

Is there a secure, private online collaboration tool like Excel?

Yes. Proton Drive’s document tools use end-to-end encryption to ensure that only you and your collaborators can access your data, while still supporting real-time co-editing—balancing privacy and teamwork perfectly.

Don't miss out.

Don't miss out.

Don't miss out.

ติดต่อเรา

Email: support@deskin.io

Office: 991D Alexandra Road #02-17, Singapore 119972

Copyright © 2025 Zuler Technology PTE. LTD. All rights reserved.

ติดต่อเรา

support@deskin.io

991D Alexandra Road #02-17

Singapore 119972

Copyright © 2025 Zuler Technology PTE. LTD. All rights reserved.

ติดต่อเรา

Email: support@deskin.io

Office: 991D Alexandra Road #02-17, Singapore 119972

Copyright © 2025 Zuler Technology PTE. LTD. All rights reserved.